If you don't find the answer to your question here, please feel free to Ask a Librarian!
What fields are searchable in the CTN Dissemination Library catalog? (answer)
A: Keep in mind that the Library consists of documents and a catalog of descriptive records about those documents.
When you search, you are searching the descriptive record, not the text of the document itself.
All fields in the database can be searched either globally, by entering a term into the "All Fields" box on the search screens,
or singularly (field by field), by using the specific search boxes on each screen (Basic Search has a separate search box for only a few key fields, however, Advanced Search
has a search box for every field in the textbase).
The record for each item in the library contains basic citation information, such as Author, Title, Source, and Date. Also included is general descriptive
information such as an Abstract, the Document Type (e.g. Presentation, Manual, etc.), the Format (PowerPoint, PDF, etc.), the URL for the full-text version if
one is available, and some Subjects and Keywords. CTN-specific terms are also included, noting which Nodes, CTPs, or Protocols were involved in the document's
development, whether any Instruments used in the study, or the name of the Conference where the item was presented. For a complete list of all searchable fields,
see the Advanced Search screen.
What other ways can I search? (answer)
A: On both Quick and Advanced
Search screens, you can do a simple search using the "All
Fields" box, by typing in a single term or phrase,
or by combining terms from serveral fields using Boolean operators
AND, OR, and NOT. Tips on how to enter and combine search terms
are on the search screen (blue sidebar and underneath search
boxes). Detailed
search HELP is also available by clicking on the HELP
button.
You can also search in specific fields such
as Author, Title, and Format. Your search terms will be combined
so that in the results, only records containing all the terms
you entered will appear.
"See also" searches: When your search results
are displayed, you can click on certain links in the displayed
record to perform a "see also" search -- find more
records that contain that same term. In Brief display
format, you can click on an author's name to see more items
by that same author. In
the Full Display format, the records contain a variety
of "see also" links, including author, organization,
and subject terms. For example, the Keyword field lists subjects
and other terms such as a Protocol number. Clicking on the Protocol
number will automatically do a search in the database for all
items associated with that Protocol. Likewise, in the
right sidebar, the magnifying glass icon -- 
-- can be clicked to do a search for authors, Nodes, and CTPs.
In many cases, author email links are also provided
in that sidebar, and, where available, links to CTP and
Node web pages are also provided (in the "www"
links). If you have questions about searching, try the HELP
pages, or contact
the Librarians.
How are subject headings and other key concepts indexed? (answer)
A: Librarians assign index terms to submissions using the "Alcohol and Other Drug (AOD) Thesaurus, Third Edition, 2000," developed under the auspices of the National Institute on Alcohol and Alcoholism and SAMHSA's Center for Substance Abuse Prevention (CSAP).
Additional key concepts, such as Protocol numbers or the names of the CTPs involved in the study, are assigned by the CTN Librarians after careful review of the item. If you see an item that appears to be missing relevant terms, please contact the CTN Dissemination Librarians to suggest additional indexing.
What database software is used for the CTN Dissemination Library? (answer)
A. We use InMagic's DB/Textworks and WebPublisher for the underlying database. This software is used by more than thirty alcohol and drug libraries in the US, Canada, Europe, and Australia. Records for each item are prepared in HTML in order to allow added links, graphics, and other features.
What types of material should be submitted to the CTN Dissemination Library? (answer)
Presentations, instruments, training plans, treatment manuals, graphics/images, research findings, and similar documents are appropriate for the Dissemination Library (though items containing data from a CTN protocol or study must first be reviewed by the Publications Subcommittee). The Library accepts a variety of formats, including (but not limited to) MS Word documents, graphics, PowerPoint slides, PDFs, or Rich Text documents.
Who can submit documents to the Library? (answer)
Lead Investigators (LIs) and Chairs of CTN committees or subcommittes can submit documents directly to the Dissemination Library. Any member of the CTN may submit an item by processing it through a protocol LI or the appropriate sub/committee chair.
Documents originating from outside a protocol or sub/committee may be submitted directly to the Chair of the Dissemination Subcommitte for approval (see contacts page). An ad-hoc taskforce comprised of the DSC Chair plus two other DSC members (one CTP and RRTC, to be chosen by the DSC chair) will review these submissions and make a recommendation for Library inclusion/exclusion.
Remember, any submission containing data from a CTN protocol or sub/committee study must first be reviewed by the Publications Subcommittee. The PSC will then provide written approval for submission of the item to the Library.
What is the procedure for submitting a document? (answer)
To submit a document, simply send your item, along with as much information about it you can provide, to the Dissemination Librarians as an email attachment and we will help fill in the necessary information.
How does the CTN Dissemination Library differ from LiveLink? (answer)
A: The purpose of the CTN Dissemination Library is to provide a single point of access to CTN research findings and other materials that are approved for dissemination throughout the CTN and to the larger community of providers, researchers, and policy-makers. This last point differentiates the contents of the Dissemination Library from Livelink, which contains many internal documents not intended for use outside of the CTN.
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